A / Discover
Find the use cases you do not see
Build a practical inventory from leader interviews, representative workflows, existing tools, and high-value data paths.
Flagship solution / 30-day engagement
Bring Shadow AI into the light.
Discover AI use that has outgrown your current controls, focus on meaningful data and decision risks, and leave with a remediation plan your teams can operate.
- 30 days
- Focused discovery and action plan
- 4 stages
- Discover, assess, decide, hand over
- 1 view
- Clear record of AI use and priority risk
- 0 drama
- Designed not to interrupt delivery teams
Why it matters
Unmanaged AI use is rarely a policy problem alone.
It is an operating problem. Teams choose tools to get work done; risk grows when they do so without an approved path for data, vendors, accountability, or human review.
B / Assess
Separate signals from noise
Assess exposure by purpose, users, data types, provider, ownership, and existing guardrails.
C / Act
Give teams a safe route forward
Prioritise controls, owners, and policy guidance that reduce exposure without stopping useful AI work.
The 30-day path
What happens in a Shadow AI Audit.
Week 1 / Align
Set scope and map the highest-value workflows
Identify the teams, systems, data categories, and business questions that make the audit relevant.
Week 2 / Discover
Surface AI usage, providers, and exposure patterns
Build a working inventory and identify the usage paths that deserve closer assessment.
Week 3 / Prioritise
Assess risk and define the first control moves
Score what matters, name accountable owners, and choose a practical order of work.
Week 4 / Hand over
Deliver a leadership-ready action plan
Receive a findings review, evidence pack, policy recommendations, and a 90-day governance plan.
What you take away
An actionable record—not a slide deck that disappears.
Every audit leaves your team with practical artifacts that can be maintained in the SafeBiz Control Room or your own governance workflow.
Deliverables / Example · Audit evidence pack
- AI use-case inventory with accountable ownersIncluded
- Data-exposure and vendor-risk findingsIncluded
- Prioritised remediation backlogIncluded
- Policy and approved-use guidanceIncluded
- Leadership briefing and 90-day planIncluded
Clear scope
Choose the level of discovery your environment needs.
We scope the audit around the business units, workflows, and evidence requirements that matter for your organisation. Final pricing reflects the agreed scope.
Baseline
Focused discovery
From €2,500
For a defined team or business unit that needs a first evidence-based view.
- Up to 50 users in scope
- AI usage discovery
- Summary findings
- Action workshop
Recommended
Organisation audit
From €7,500
A full 30-day engagement for growing organisations with multiple AI usage paths.
- Cross-functional discovery
- Detailed risk assessment
- Evidence and policy pack
- 90-day governance plan
Continuous
Governance partner
Custom
For ongoing monitoring, Control Room adoption, and fractional leadership support.
- Platform operating model
- Ongoing risk review
- Executive guidance
- Quarterly evidence cycle
Questions, answered
Before we begin, you should know exactly what to expect.
We agree the relevant data sources, stakeholder participation, employee-notice considerations, and evidence boundaries during scoping.
Will the audit interrupt our teams?
No. The engagement is designed around focused interviews, representative workflows, and agreed information sources. We avoid broad data collection until you confirm scope and safeguards.
What counts as Shadow AI?
Any AI use case, vendor, workflow, or data path that operates outside your current approved inventory, ownership, or policy process. The audit distinguishes useful adoption from exposure that needs action.
Does SafeBiz provide legal advice?
No. SafeBiz provides governance, risk, and evidence work. Where legal interpretation is needed, we help organise the facts and work alongside your qualified counsel.
What happens after the audit?
You may manage the output independently, bring it into the SafeBiz Control Room, or continue with implementation and fractional leadership support.
Start with the use cases your teams already have.
Book a 30-minute confidential scoping conversation. You will leave with a suggested workstream and next step.